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Job Description
  Job Title: Administrative Coordinator (SEEK)
  Job ID: 18132
  Department: Percy Ellis Sutton/ Search for Education Elevation and Knowledge (SEEK) Program
  Location: Queens College
CAMPUS SPECIFIC INFORMATION

​In support of the campus mission, strategic plans and values, the Percy E. Sutton SEEK Program seeks to fill one Administrative Coordinator vacancy.
Reporting directly to the Director of the SEEK Program, the Administrative Coordinator is responsible for the support of operations within the program. This entails organizing and coordinating day-to-day activities of the Office as well as monitoring and reporting on budgets, purchasing, scheduling and programming. In addition, the Administrative Coordinator provides administrative support services for projects and initiatives related to the program’s involvement in the Division of Enrollment and Student Management. 

Specific duties, in addition the CUNY Title Overview, include but are not limited to: 


- Assisting the Director with administrative tasks related to office and personnel management
- Arrange meetings, appointments, and prepare for a variety of departmental special events
- Creating, maintaining, distributing, and analyzing reports in PeopleSoft (CUNYfirst) using Crystal Reports.
- Liaising with College departments and programs as needed to complete special projects and as assigned by the Program
- Create and maintain spreadsheets needed within the department for budgetary purposes, student information, etc.
- Train and supervise part-time college assistants and student workers.


Often referred to as the jewel of the CUNY system, Queens College is a place of contrasts: An urban school in a suburban setting, where a large and diverse student body receives personalized attention.  This formula has made us one of New York's premier educational institutions.  With a mission to prepare students to become leading citizens of an increasingly global society, we offer a rigorous education in the liberal arts and sciences under the guidance of a faculty dedicated to both teaching and research.  Our liberal arts, science, and pre-professional programs earn us high rankings in prestigious college guides such as The Princeton Review America's Best Value Colleges.  Our students graduate with the ability to think critically, address complex problems, explore various cultures, use modern technologies and information resources, and have won prominence in nearly every field.

GENERAL DUTIES

Supports projects, initiatives, and activities that impact an academic or administrative department. 

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. 

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. 

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. 

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. 

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. 

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. 

- May supervise office staff and student workers.  

- Performs related duties as assigned.

MINIMUM QUALIFICATIONS

​Bachelor's Degree required.

PREFERRED QUALIFICATIONS

​-Working experience with Crystal Reports, Oracle, PeopleSoft, and SharePoint - Working experience with all programs in Microsoft Office Suite
- Experience working with diverse groups
- 18 months administrative support experience in Higher Education
- Excellent oral and written communication skills
- Knowledge of CUNY scheduling and budget processes
- Demonstrated ability to work autonomously with multiple priorities and deadlines
- Demonstrated ability to adapt to meet customer needs; demonstrated organization skills; detail oriented and ability to multi-task, critical thinking, problem solving, and analytical skills

COMPENSATION

​Commensurate with qualifications and experience.   

   
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

​If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:
- Go to cuny.jobs
- In the box under "What", enter "18132"
- Click on "Administrative Coordinator   - SEEK"
- Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats:  .doc, .docx, or .pdf format.


**Please use a simple name for the document that you uploaded, for example:  JDoeResume.  Documents with long names cannot be parsed by the application system.


March 17, 2018, with resume review to begin February 15, 2018


Visit the CUNY website to apply!
CLOSING DATE
03-17-2018
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on the job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
EQUAL EMPLOYMENT OPPORTUNITY
The City University of New York is an Equal Opportunity Employer which complies with all applicable laws and regulations, and encourages inclusive excellence in its employment practices.
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