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Job Description
  Job Title: CUNY Administrative Assistant, Level 1A (Temporary) – Chemistry & Biochemistry (Queens College) (CUNY ONLY POSTING)
  Job ID: 18236
  Department: Chemistry and Biochemistry
  Location: Queens College

​----------------------CUNY ONLY POSTING------------------------------

Reporting directly to the Chair of the Chemistry and Biochemistry, the successful candidate will perform the following duties along with the General duties assigned to this title:

-Create and maintain the departmental schedule of classes and entry into CUNYFirst.  This entails reserving rooms, monitoring enrollment limits, communicating with Registrar on a regular basis.

-Liaise with administrative Offices such as the Office of Human Resources, OIT, Public Safety  to ensure that departmental new hires are processed and have the needed elements to start working

-Complete ePAFs for all appointments. 

-Create and ‘follow up’ on all work requests (including processing project invoices and monitoring approvals). 

-Process all payment requests to Queens College Foundations and maintain files

-Serves as the general inquiry contact person for the department, reply to and field all emails to appropriate people to handle. Provide information in person and on the telephone to all inquiries regarding the Department and the College

-Supervise College Assistants and Federal Work Study Students.


This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. 

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2.  A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures.  A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service.  The full specification is available on our web site at

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period.  You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 

1.  Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). 

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 

2.  Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 

3.  Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 

4.  Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).​



​If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

- Go to

- In the box under "What", enter "18236" 

- Click on " CUNY Administrative Assistant, Level 1A (Temporary) – Chemistry & Biochemistry (Queens College) (CUNY ONLY POSTING) " 

- Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience, resume, and the name and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats:  .doc, .docx, or .pdf format.

**Please use a simple name for the document that you uploaded, for example:  JDoeResume.  Documents with long names cannot be parsed by the application system.

The University has announced a civil service test for the CUNY Administrative Assistant title (Exam # 2055), the filing/application period will be open from 03/01/2018 – 03/30/2018. Applicants should register to take this exam. When a civil service list is established, the College is required to make appointments from the certified list to fill all positions including those held by Provisional and/or Temporary employees. All Provisional and/or Temporary employees must take the appropriate civil service exam and score high enough to be reachable on the civil service list in order to be appointed. Applicants selected for this position will be required to submit proof of applying for scheduled exam.

Visit the CUNY website to apply
CUNY offers a comprehensive benefits package to employees and eligible dependents based on the job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
The City University of New York is an Equal Opportunity Employer which complies with all applicable laws and regulations, and encourages inclusive excellence in its employment practices.
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