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Home > Registrar > Graduation Information > Graduation Policies
Graduation Information

​Graduation Policies 

The process of graduating is not automatic; students must file a formal request to graduate.

To file for graduation, log in to your CUNYfirst account to file online. Once you file for graduation, you are automatically stopped from registering for the semester following your intended graduation term. If you realize that you will not be able to graduate as planned, you must come to the Office of the Registrar and cancel your graduation application. We will activate your file to allow you to register for the subsequent semester. Degrees are conferred three times a year: February (fall), May/June (spring), and September (summer). “Conferral” means that the Office of the Registrar posts a notation of the award of a degree in the student’s academic record. For most purposes, the terms “graduation” and “conferral of degree” are synonymous. “Commencement” is another matter. It refers to the ceremony, which is held only once a year at the end of the spring semester.
 
All undergraduate students must be enrolled in the semester in which they intend to graduate.
  • If you are an inactive student and returning after an absence from Queen College, please go to the Undergraduate Admissions Office (lobby of Jefferson Hall) and file for reentry.
  • If you are an inactive student and have already fulfilled the requirements for graduation, please go to the Undergraduate Admissions Office and file a reentry form for graduation purposes only. You will not have to register for courses. We advise you to first see an advisor to make sure you have completed your graduation requirements.
Graduate students must be enrolled or maintain matriculation for the semester in which they intend to graduate.
 
Graduate students who are not enrolled in classes and have completed their coursework must file for reentry in the Graduate Admissions Office (lobby of Jefferson Hall), and file a Maintenance of Matriculation Form for the semester when they intend to graduate in the One Stop Service Center (Dining Hall, Room 128).
 
The fees for maintenance of matriculation are as follows:

  • $190* for New York State residents
  • $310* for out-of-state students
*Registration after the beginning of the semester will incur an additional late registration charge of $25.
 
According to CUNY regulations, the Maintenance of Matriculation fee is nonrefundable and cannot be waived.
 
All requirements must be met by the date the degree is conferred.
 
All requirements and supporting documentation must be met and submitted to the Office of the Registrar by the date the degree is conferred. This includes:
  • Resolution of incomplete/temporary grades (INC, Z, PEN)
  • Submission and approval of thesis, projects, comprehensive exams
  • Permits (transcripts from the institution the courses were taken should be requested and forwarded to the Office of the Registrar)
  • Grade changes
  • Resolution of appeals to the Undergraduate Scholastic Standards Committee or Graduate Scholastic Standards Committee
  • Waivers, exemptions, and course substitutions
You will be informed of the deadline when you receive a Confirmation of Filing for Graduation from the Office of the Registrar.
 
Credit Deduction

Before graduation, credits will be deducted for unauthorized repeats.
 
If the maximum credit limit (16) for grade replacement has been reached (Grade Replacement Policy—see the Undergraduate Bulletin for details), additional repeats are not permitted. Graduate students have a maximum credit limit of four (4) credits that can be applied to the Grade Replacement Policy (see the Graduate Bulletin for details).
 
Student records are closed at graduation.

No grade changes may be made to a student’s academic record after the degree has been awarded. Contact the Graduation Audit Unit in the Office of the Registrar if you wish to delay your graduation to a subsequent semester.
 
Name on the Diploma

Names of graduates will appear on the diplomas as they appear on academic records. To change your first name or surname you must fill out a Name Change form, bring original supporting documentation, and submit it to the One Stop Service Center (Dining Hall, Room 128).
 
Financial Obligations

Financial obligations to the college should be cleared before graduation. Nonpayment of fees will result in the withholding of transcripts, diplomas and certifications.
 
Cancellation of Graduation

Students who cancel their graduation application or whose applications are canceled by the Graduation Audit Unit must reapply to be considered for graduation in a subsequent semester.
 
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 Office Information

 
Office: Jefferson Hall, 1st floor
Phone: 718-997-4400
Fax:    718-997-4439
 
Office Hours with a referral from the One Stop Service Center are:
         Mon-Fri - 9:00am - 5:00pm



     



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