{"id":8246,"date":"2022-02-04T10:00:30","date_gmt":"2022-02-04T15:00:30","guid":{"rendered":"http:\/\/149.4.100.129\/academics\/urb\/?page_id=8246"},"modified":"2025-03-07T11:44:44","modified_gmt":"2025-03-07T16:44:44","slug":"reviewing-cases-chairs","status":"publish","type":"page","link":"https:\/\/www.qc.cuny.edu\/academics\/ih\/reviewing-cases-chairs\/","title":{"rendered":"Reviewing Cases: Chairs"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Open Sans||||||||&#8221; text_font_size=&#8221;16px&#8221; header_4_font=&#8221;Open Sans||||on|||RGBA(255,255,255,0)|&#8221; header_4_text_color=&#8221;#E71939&#8243; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p>The Chair is an administrator for the department and is responsible for uploading certain materials to a faculty&#8217;s activities and cases.<\/p>\n<p>&nbsp;<\/p>\n<h3>Faculty180 Functions<\/h3>\n<p>Chairs are responsible for uploading annual evaluations, past reappointment letters, and peer observations to the faculty&#8217;s Faculty180 profile.\u00a0 To emulate\u00a0 a user, click on the Account Access link in the left column.\u00a0 A list of faculty in your department should appear with an Emulate link for each one.\u00a0 If you do not see the list or there are faculty missing, contact a school administrator.<\/p>\n<p><strong>After uploading documents to Faculty180, the faculty&#8217;s CV must be regenerated in RPT.<\/strong>\u00a0 See the <a href=\"#regenerate-cv\">instructions at the bottom of this page<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<h3>Uploading Annual Evaluations and Past Reappointment Letters<\/h3>\n<p>Once you are emulating, there will be a red bar across the top to indicate that you are emulating another user.\u00a0 To upload annual evaluations and past reappointment letters, click the Activities link in the left column and scroll down to the sections for <strong>Personnel &#8211; Annual Evaluation Conference Memorandum<\/strong> and <strong>Personnel &#8211; Appointment and Reappointment Letters<\/strong>.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-8900 size-large lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2024\/11\/emulate-1024x676.jpg\" alt=\"Screenshot of emulating screen.\" width=\"1024\" height=\"676\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2024\/11\/emulate-980x647.jpg 980w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2024\/11\/emulate-480x317.jpg 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1024px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1024px; --smush-placeholder-aspect-ratio: 1024\/676;\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>After clicking the Add button for each section, fill in the following information and upload a file.<\/p>\n<ul>\n<li><strong>Term<\/strong>: select the semester that the document applies to rather than the date of the letter.\u00a0 For example, a reappointment letter for the 2024-25 academic year that is dated in 2023 should use Fall 2024 as the Term.<\/li>\n<li><strong>Filename<\/strong>: give a descriptive name such as 2024-25 Reappointment.\u00a0 This is what appears as a link in the list on the previous page.<\/li>\n<li><strong>Career Timeline:<\/strong> select the stage of the faculty&#8217;s career: either before or after their promotion to Associate Professor.<\/li>\n<li><strong>Publicly Displayed:<\/strong> select Yes.<\/li>\n<li><strong>Upload File:<\/strong> give the file a descriptive and consistent name such as 2024-25 Reappointment.\u00a0 This is how reviewers will identify the file when viewing the case.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"wp-image-8906 aligncenter size-full lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2024\/11\/add-annual-eval.jpg\" alt=\"Screenshot of Annual Evaluation upload screen.\" width=\"823\" height=\"572\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2024\/11\/add-annual-eval.jpg 823w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2024\/11\/add-annual-eval-480x334.jpg 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 823px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 823px; --smush-placeholder-aspect-ratio: 823\/572;\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3>Uploading Peer Teaching Observations<\/h3>\n<p>Peer teaching observations also need to be uploaded to Faculty180 by emulating the faculty member.\u00a0 To emulate a user, click on the Account Access link in the left column.\u00a0 A list of faculty in your department should appear with an Emulate link for each one.\u00a0 If you do not see the list or there are faculty missing, contact a school administrator.<\/p>\n<p>Once emulating, go to the faculty&#8217;s Activities and scroll to the Teaching section.\u00a0 Click the View Teaching button.<\/p>\n<p><img decoding=\"async\" class=\"wp-image-8918 aligncenter lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/view-teaching-1024x313.png\" alt=\"Screenshot of View Teaching button\" width=\"799\" height=\"244\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 799px; --smush-placeholder-aspect-ratio: 799\/244;\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>You will need to change the term range to go back more than one semester.\u00a0 The default range only shows the current and previous semesters.<\/p>\n<p><img decoding=\"async\" class=\"wp-image-8919 aligncenter lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/view-teaching-range-1024x397.png\" alt=\"Screenshot of View Teaching term range\" width=\"800\" height=\"310\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 800px; --smush-placeholder-aspect-ratio: 800\/310;\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Scroll down to the Course Attachments section, which contains columns for Syllabus, Course Evaluation (student evaluations), Peer Evaluation (classroom observations), and Other.\u00a0 The numbers in each column indicate how many documents have already been uploaded. Clicking on the numbers will give a list of documents already uploaded for that section.\u00a0 To add more documents, click the Add button next to the desired section.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-8921 lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/view-teaching-courses-1-1024x444.png\" alt=\"Screenshots of course list\" width=\"801\" height=\"347\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 801px; --smush-placeholder-aspect-ratio: 801\/347;\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Upload the document using the popover dialog.\u00a0 Select Peer Evaluation in the Type field.<\/p>\n<p><img decoding=\"async\" class=\"wp-image-8922 aligncenter size-full lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/view-teaching-upload.png\" alt=\"Screenshot of upload screen\" width=\"604\" height=\"342\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/view-teaching-upload.png 604w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/view-teaching-upload-480x272.png 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 604px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 604px; --smush-placeholder-aspect-ratio: 604\/342;\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3>RPT Functions<\/h3>\n<p>For <strong>Reappointment and Review<\/strong> cases, the chair must upload the <strong>Minutes<\/strong> of the P&amp;B meeting where the candidate\u2019s reappointment was considered. This is the first of three Internal Sections all listed below the Candidate Packet. The Minutes of the P&amp;B meeting is a required document. Like everything in the Internal Sections, it will not be visible to the candidate.<\/p>\n<p>For <strong>Promotion, Tenure, CCE, and Reclassification<\/strong> cases, the chair must upload three documents to the <strong>P&amp;B Review<\/strong> section:<\/p>\n<ol>\n<li>Department P&amp;B recommendation (signed by the Chair)<\/li>\n<li>Report of the Department P&amp;B (signed by the P&amp;B minus the chair)<\/li>\n<li>Chair\u2019s Report (signed by the Chair)<\/li>\n<\/ol>\n<p>For <strong>Promotion, Tenure, CCE, and Reclassification<\/strong> cases, the chair must also upload the following documents to the <strong>External Evaluations &#8211; Documentation<\/strong> section:<\/p>\n<ol>\n<li>A copy of the letter of solicitation sent to the reviewers<\/li>\n<li>CVs from the external reviewers (if you have them)<\/li>\n<li>A statement that includes the following information for each external reviewer: (i) a brief bio, (ii) indication if the reviewer was chosen by the candidate or by the P&amp;B, and (iii) statement of any relationship or connection between the candidate and reviewer.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<h3>Uploading Documents to Internal Sections<\/h3>\n<p>Scroll down to the appropriate Internal section. For chairs, this will be the P&amp;B Review section for all types of cases.<\/p>\n<ul>\n<li>Click the <strong>Add File<\/strong> button, then <strong>Browse to Upload<\/strong> or <strong>Drag &amp; Drop<\/strong> the file the appropriate files, then click <strong>Save<\/strong>.<\/li>\n<li>This must be done for each file file to upload (you cannot upload multiple files at once).<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-8251 size-full lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal1.jpg\" alt=\"Screenshot indicating the Add File button boxed in red.\" width=\"800\" height=\"333\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal1.jpg 800w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal1-480x200.jpg 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 800px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 800px; --smush-placeholder-aspect-ratio: 800\/333;\" \/><\/p>\n<p><img decoding=\"async\" class=\"wp-image-8252 aligncenter size-full lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal2.jpg\" alt=\"Screenshot indicating the Browse To Upload button.\" width=\"800\" height=\"467\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal2.jpg 800w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal2-480x280.jpg 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 800px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 800px; --smush-placeholder-aspect-ratio: 800\/467;\" \/><\/p>\n<p><img decoding=\"async\" class=\"wp-image-8253 aligncenter size-full lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal3.jpg\" alt=\"Screenshot indicating the Save button.\" width=\"800\" height=\"324\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal3.jpg 800w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2022\/02\/internal3-480x194.jpg 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 800px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 800px; --smush-placeholder-aspect-ratio: 800\/324;\" \/><\/p>\n<h3>\u00a0<\/h3>\n<p><a name=\"regenerate-cv\"><\/a><\/p>\n<h3>Regenerating the CV<\/h3>\n<p>Whenever documents are added to a faculty&#8217;s Faculty180, the CV in their case must be regenerated.\u00a0 To regenerate a CV, first exit the emulation and return to the Cases section of RPT, then open the faculty&#8217;s case.<\/p>\n<p><img decoding=\"async\" class=\"wp-image-8926 aligncenter lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/case-edit-cv-1024x321.png\" alt=\"Screenshot of CV edit link\" width=\"801\" height=\"251\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 801px; --smush-placeholder-aspect-ratio: 801\/251;\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>You then have the option of updating the term range for the CV.\u00a0 Every activity item in Faculty180 has a term value as one of its options. The term range here determines what items will appear on the CV.\u00a0 It is a good idea to set the end term to a year in the future in case a faculty has any submitted or in progress items that have been marked for a future term.<\/p>\n<p><img decoding=\"async\" class=\"wp-image-8927 aligncenter lazyload\" data-src=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/case-regenerate-cv.png\" alt=\"Screenshot of regenerate CV screen.\" width=\"800\" height=\"443\" data-srcset=\"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/case-regenerate-cv.png 800w, https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-content\/uploads\/sites\/120\/2025\/03\/case-regenerate-cv-480x266.png 480w\" data-sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 800px, 100vw\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 800px; --smush-placeholder-aspect-ratio: 800\/443;\" \/><\/p>\n<h3>\u00a0<\/h3>\n<h3>Sending the Case Forward<\/h3>\n<p>When you have uploaded the required documents to the case, you can then click on <strong>Send Case<\/strong> to send the case to the next step.<\/p>\n<ul>\n<li>For Reappointment and Review cases, forward the case to <strong>Dean\u2019s Draft.<\/strong><\/li>\n<li>For Promotion, Tenure, CCE and Reclassification cases, forward the case to <strong>Caucus of the School.<\/strong><\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Chair is an administrator for the department and is responsible for uploading certain materials to a faculty&#8217;s activities and cases. &nbsp; Faculty180 Functions Chairs are responsible for uploading annual evaluations, past reappointment letters, and peer observations to the faculty&#8217;s Faculty180 profile.\u00a0 To emulate\u00a0 a user, click on the Account Access link in the left [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"page_category":[],"wf_page_folders":[356],"class_list":["post-8246","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/pages\/8246","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/comments?post=8246"}],"version-history":[{"count":0,"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/pages\/8246\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/media?parent=8246"}],"wp:term":[{"taxonomy":"page_category","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/page_category?post=8246"},{"taxonomy":"wf_page_folders","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/academics\/ih\/wp-json\/wp\/v2\/wf_page_folders?post=8246"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}