{"id":3744,"date":"2021-06-16T13:00:31","date_gmt":"2021-06-16T17:00:31","guid":{"rendered":"http:\/\/149.4.100.129\/cec\/?page_id=3744"},"modified":"2026-01-23T19:15:01","modified_gmt":"2026-01-24T00:15:01","slug":"campus-events","status":"publish","type":"page","link":"https:\/\/www.qc.cuny.edu\/cec\/","title":{"rendered":"Campus Events"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.22.1″ background_color=”#FFFFFF” custom_padding=”||0px||false|false” bottom_divider_color=”#EFEFEF” global_colors_info=”{}”][et_pb_row _builder_version=”4.22.1″ width=”100%” max_width=”100%” custom_padding=”||0px||false|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_heading title=”Welcome to the Office of Campus Events & Commencement” _builder_version=”4.22.2″ _module_preset=”default” title_font=”Open Sans|700|||||||” title_text_align=”center” title_text_color=”#000000″ custom_padding=”|50px||50px|false|true” global_colors_info=”{}”][\/et_pb_heading][et_pb_text admin_label=”Text” _builder_version=”4.22.2″ text_font=”Rochester||||||||” text_text_color=”#ffffff” text_font_size=”30px” text_line_height=”1.1em” background_color=”#E71939″ background_image=”https:\/\/www.qc.cuny.edu\/cec\/wp-content\/uploads\/sites\/44\/2020\/05\/Angled-Triangles.png” text_orientation=”center” background_layout=”dark” min_height=”90px” custom_padding=”20px||||false|false” global_colors_info=”{}”]<\/p>\n

” Discimus ut Serviamus: We learn so that we may serve”<\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ specialty=”on” _builder_version=”4.22.1″ _module_preset=”default” custom_padding=”||80px|||” bottom_divider_style=”arrow2″ bottom_divider_color=”#EFEFEF” global_colors_info=”{}”][et_pb_column type=”2_3″ specialty_columns=”2″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_row_inner _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column_inner saved_specialty_column_type=”2_3″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.2″ text_font=”Open Sans||||||||” text_text_color=”#000000″ text_font_size=”16px” header_4_font=”Open Sans|600|||||||” header_4_text_color=”#e61938″ header_5_font=”Open Sans||||on||||” header_5_text_color=”#000000″ header_5_font_size=”18px” custom_margin=”||||false|false” custom_padding=”||||false|false” global_colors_info=”{}”]<\/p>\n

The Office of Campus Events & Commencement assists in facilitating spaces to accommodate various needs, services, and campus events. Faculty or Staff interested in reserving a classroom, conference room, or lecture hall must submit a Campus Events Request Form detailing the needs for the event.<\/p>\n

[\/et_pb_text][et_pb_divider color=”#A9A9A9″ _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column_inner][\/et_pb_row_inner][et_pb_row_inner column_structure=”1_2,1_2″ _builder_version=”4.22.1″ _module_preset=”default” custom_padding=”0px||||false|false” global_colors_info=”{}”][et_pb_column_inner type=”1_2″ saved_specialty_column_type=”2_3″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” header_4_font=”Open Sans|600|||||||” header_4_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n

Stacey Romano<\/h4>\n

stacey.romano@qc.cuny.edu<\/a><\/p>\n

[\/et_pb_text][\/et_pb_column_inner][et_pb_column_inner type=”1_2″ saved_specialty_column_type=”2_3″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.22.2″ _module_preset=”default” header_4_font=”Open Sans|600|||||||” header_4_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n

Sylvia Hernandez<\/h4>\n

sylvia.hernandez@qc.cuny.edu<\/a><\/p>\n

[\/et_pb_text][\/et_pb_column_inner][\/et_pb_row_inner][et_pb_row_inner disabled_on=”off|off|on” _builder_version=”4.22.1″ _module_preset=”default” custom_padding=”0px||0px||true|false” global_colors_info=”{}”][et_pb_column_inner saved_specialty_column_type=”2_3″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_divider color=”#A9A9A9″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column_inner][\/et_pb_row_inner][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.22.2″ text_text_color=”#000000″ header_4_font=”Open Sans|600|||on||||” header_4_text_color=”#000000″ header_5_font=”Open Sans||||on||||” header_5_text_color=”#000000″ header_5_font_size=”18px” custom_margin=”||||false|false” custom_margin_tablet=”||||false|false” custom_margin_phone=”||||false|false” custom_margin_last_edited=”on|phone” custom_padding=”||||false|false” border_color_top=”#A9A9A9″ border_width_top_tablet=”0px” border_width_top_phone=”0px” border_width_top_last_edited=”on|desktop” border_width_left_tablet=”0px” border_width_left_phone=”” border_width_left_last_edited=”on|desktop” global_colors_info=”{}” custom_margin__hover_enabled=”on|desktop” custom_margin__hover=”||||false|false”]<\/p>\n

Office Information<\/h4>\n

Mon-Fri: 9:00am – 5:00pm
Sat\/Sun: Closed<\/p>\n

Bldg: Kiely Hall Room
Phone: 718-997-3600
Email: campusevents@qc.cuny.edu<\/a><\/p>\n

 <\/p>\n

[\/et_pb_text][et_pb_button button_url=”mailto:campusevents@qc.cuny.edu” button_text=”Contact Us” button_alignment=”left” _builder_version=”4.22.2″ custom_button=”on” button_text_size=”14px” button_text_color=”#ffffff” button_bg_color=”#e71939″ button_border_width=”0px” button_border_radius=”4px” button_font=”Open Sans|600|||||||” button_icon=”||divi||400″ custom_padding=”||||false|false” custom_css_main_element=”text-decoration: none;||width: 50%;” global_colors_info=”{}” custom_css_main_element_last_edited=”on|tablet” custom_css_main_element_tablet=”text-decoration: none;||width: 40%;” custom_css_main_element_phone=”text-decoration: none;||width: 60%;”][\/et_pb_button][\/et_pb_column][\/et_pb_section][et_pb_section fb_built=”1″ specialty=”on” _builder_version=”4.22.1″ _module_preset=”default” background_color=”#EFEFEF” bottom_divider_color=”#FFFFFF” border_color_bottom=”#FFFFFF” global_colors_info=”{}”][et_pb_column type=”1_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_heading title=”How to Request Campus Event spaces” _builder_version=”4.22.1″ _module_preset=”default” title_font=”Open Sans|600|||||||” title_text_align=”center” title_text_color=”#000000″ title_font_size=”32px” global_colors_info=”{}”][\/et_pb_heading][\/et_pb_column][et_pb_column type=”3_4″ specialty_columns=”3″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_row_inner _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column_inner saved_specialty_column_type=”3_4″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_accordion open_toggle_text_color=”#000000″ open_toggle_background_color=”#FFFFFF” closed_toggle_text_color=”#E71939″ closed_toggle_background_color=”#FFFFFF” icon_color=”#E71939″ use_icon_font_size=”on” icon_font_size=”20px” _builder_version=”4.22.2″ _module_preset=”default” toggle_text_color=”#000000″ toggle_font=”Open Sans|600|||||||” closed_toggle_font=”Open Sans|600|||||||” body_font=”Open Sans||||||||” body_text_color=”#000000″ body_font_size=”16px” border_color_all=”#333333″ global_colors_info=”{}”][et_pb_accordion_item title=”Campus Events Request Form” open=”on” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

If you are looking to bring your event to life on campus, we’ve got you covered. Our team of professionals is dedicated to ensuring your event is a success. From reserving the perfect space to providing all the necessary resources, we are here to make it happen. Submit your request for a campus event, and let us take care of the rest.<\/p>\n

Campus Events Request Form<\/a><\/strong><\/p>\n

 <\/p>\n

[\/et_pb_accordion_item][et_pb_accordion_item title=”Presidential Events Request Form” _builder_version=”4.22.2″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

Presidential Events Request Form<\/p>\n

[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column_inner][\/et_pb_row_inner][\/et_pb_column][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.22.1″ _module_preset=”default” background_color=”#EFEFEF” custom_padding=”0px||0px||true|false” global_colors_info=”{}”][et_pb_row _builder_version=”4.22.1″ _module_preset=”default” width=”90%” max_width=”100%” custom_padding=”0px||0px||true|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_divider color=”#000000″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ specialty=”on” _builder_version=”4.22.1″ _module_preset=”default” background_color=”#EFEFEF” custom_padding=”||90px|||” bottom_divider_style=”arrow2″ bottom_divider_color=”#FFFFFF” global_colors_info=”{}”][et_pb_column type=”1_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_heading title=”How to Plan an Event” _builder_version=”4.22.1″ _module_preset=”default” title_font=”Open Sans|600|||||||” title_text_align=”center” title_text_color=”#000000″ title_font_size=”32px” global_colors_info=”{}”][\/et_pb_heading][\/et_pb_column][et_pb_column type=”3_4″ specialty_columns=”3″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_row_inner _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_column_inner saved_specialty_column_type=”3_4″ _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][et_pb_accordion open_toggle_text_color=”#000000″ open_toggle_background_color=”#FFFFFF” closed_toggle_text_color=”#E71939″ closed_toggle_background_color=”#FFFFFF” icon_color=”#E71939″ use_icon_font_size=”on” icon_font_size=”20px” _builder_version=”4.27.0″ _module_preset=”default” toggle_text_color=”#000000″ toggle_font=”Open Sans|600|||||||” closed_toggle_font=”Open Sans|600|||||||” body_font=”Open Sans||||||||” body_text_color=”#000000″ body_font_size=”16px” border_color_all=”#333333″ global_colors_info=”{}”][et_pb_accordion_item title=”Event Planning Checklist” open=”on” _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n

    \n
  1. Determine Name of the Event\/Theme of the Event<\/strong><\/li>\n
  2. If applicable, form a planning committee<\/strong>\n
      \n
    1. Secure weekly meetings<\/strong> leading up to an event. Consider days when the college is closed.<\/li>\n<\/ol>\n<\/li>\n
    2. If applicable, determine the budget cost & specific funding sources<\/strong><\/li>\n
    3. Identify and secure key participants<\/strong> such as speakers\/presenters, award recipients, performers and etc.<\/li>\n
    4. Draft and send out a “Save the Date” email<\/strong> with Communications and Marketing.<\/li>\n
    5. Identify and determine Invitation list<\/strong> (Students, staff, faculty, etc) – If applicable, include an RSVP link<\/li>\n
    6. Identify and determine venue options<\/strong>:\n
        \n
      1. Number of guests<\/li>\n
      2. Public safety presence<\/li>\n
      3. Parking availability<\/li>\n
      4. Registration area<\/li>\n
      5. Health protocols<\/li>\n
      6. Reception space<\/li>\n<\/ol>\n<\/li>\n
      7. Secure an ASL Interpreter.<\/strong> The primary event coordinator is responsible for securing the ASL interpreter. Arrangements must be made at least 2 weeks in advance. Two ASL interpreters are needed for events over 45 minutes.<\/li>\n
      8. Accomodate for and adhere to ADA Requirements for Visual, Hearing, Motor and Cognitive.<\/strong><\/li>\n
      9. Secure key participants and finalize the following<\/strong>:\n
          \n
        1. Finalize presentations\/speech topics<\/li>\n
        2. Request bio information and photo for event details<\/li>\n
        3. Organize travel and accommodation arrangements<\/li>\n<\/ol>\n<\/li>\n
        4. Develop Communications Plan<\/strong>\n
            \n
          1. Request logos from event sponsors for printing draft program<\/li>\n
          2. Draft an event script\/ROS (speaker introductions, thanks, closing, etc.)<\/li>\n
          3. Develop media list \/release and media kit materials (e.g., speaker info, photos, etc.)<\/li>\n
          4. Social media<\/li>\n<\/ol>\n<\/li>\n
          5. Identify and determine Audiovisual needs<\/strong> for a Projector, Teleprompter, Screen, Microphones, Internet Connectivity, Livestreaming\/Video Conferencing<\/li>\n
          6. Photography<\/strong><\/li>\n
          7. Videography<\/strong><\/li>\n
          8. Identify and determine Catering needs<\/strong> for Kosher, Halal and Other (Gluten free, vegetarian, etc)<\/li>\n
          9. Send out Invitation reminders to all guests<\/strong> on a routine basis. Send a final reminder on the day of the event.<\/strong><\/li>\n
          10. Confirm services with all vendors<\/strong> at least 24 hours prior to the event.<\/li>\n
          11. Post event wrap-up<\/strong>\n
              \n
            1. Sending “Thank You” to special guests and committee members.<\/li>\n
            2. Post event debriefing<\/li>\n
            3. Conduct a survery<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

              [\/et_pb_accordion_item][et_pb_accordion_item title=”Create an Event with Eventbrite” _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

              How to create an Event<\/a><\/p>\n

              [\/et_pb_accordion_item][et_pb_accordion_item title=”Secure an ASL Interpreter” _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

              ASL Requirement Checklist and Agencies<\/a><\/p>\n

              [\/et_pb_accordion_item][et_pb_accordion_item title=”Publicizing your Events with Communications & Marketing” _builder_version=”4.27.0″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n

              Regardless of medium or venue, the best way to submit information about your event for publicity is via the Event Submission Form, go to www.qc.cuny.edu\/communications\/calendar-page\/<\/a>\u00a0and click on\u00a0Click Here to Submit an Event.<\/i><\/p>\n