[et_pb_section fb_built=”1″ _builder_version=”4.17.4″ background_enable_color=”off” use_background_color_gradient=”on” background_color_gradient_stops=”#efefef 0%|#ffffff 100%” global_colors_info=”{}”][et_pb_row _builder_version=”4.16″ global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_accordion open_toggle_text_color=”#E71939″ open_toggle_background_color=”#ffffff” closed_toggle_text_color=”#E71939″ closed_toggle_background_color=”#ffffff” icon_color=”#e71939″ module_id=”resources” _builder_version=”4.17.4″ toggle_text_color=”#E71939″ toggle_font=”Open Sans|600|||||||” closed_toggle_font=”Open Sans|600|||||||” body_font=”Open Sans||||||||” body_font_size=”16px” background_color=”rgba(0,0,0,0)” border_color_all=”#000000″ global_colors_info=”{}”][et_pb_accordion_item title=” Department Chair Resources” open=”on” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
Department Chair’s Calendar, Handbook, and Helpful Links<\/strong><\/span><\/p>\n Summer<\/strong><\/p>\n CUNY policy on summer assignments for graduate assistants<\/a><\/p>\n Summer pay for faculty who work only one semester <\/a>(additional information)<\/a><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Course Processes and Procedures” _builder_version=”4.17.4″ global_colors_info=”{}” open=”off”]<\/p>\n The course syllabus<\/strong><\/p>\n Faculty provide a syllabus for each course during the first class session. The syllabus contains essential information about the course and relevant department policies. Departments maintain for at least two years a file of current syllabi for all classes.<\/p>\n Office hours<\/strong><\/span> Adjunct faculty:<\/strong><\/em> \u200bAdjunct faculty who are paid the seventh professional hour must maintain some office hours, as indicated in this memorandum from the CUNY University Registrar, August 20, 2014.<\/a><\/p>\n Credit hours<\/strong><\/span><\/p>\n Missed Classes<\/strong> <\/span> Final examinations<\/strong><\/span> Grading\u200b<\/strong><\/span> Other \u200bpolicies<\/strong><\/span><\/p>\n Information for Students<\/strong><\/span><\/p>\n See also:<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”Courses: Final Exam Guidelines” _builder_version=”4.16″ _module_preset=”default” body_ol_type=”lower-alpha” body_ol_item_indent=”30px” global_colors_info=”{}” open=”off”]<\/p>\n Guidelines Regarding Final Examinations<\/strong><\/p>\n These guidelines were developed to help chairpersons make decisions about which courses may be exempted from having a final examination during the fifteenth week of the semester, and to make the process for these decisions more transparent for faculty. While the guidelines may appear to be restrictive, they are necessary for clarity, uniformity, and accountability.<\/p>\n Background<\/strong><\/p>\n In accordance with long-standing practice and the support of a sizable portion of the faculty, it is generally agreed that a final examination supports the maintenance of academic standards and is sound academic policy.<\/p>\n According to the\u00a0<\/span>New York State Education Department<\/a>, a “semester hour means a credit, point, or other unit granted for the satisfactory completion of a course which requires at least 15 hours (of 50 minutes each) of instruction and at least 30 hours of supplementary assignments (…). This basic measure shall\u00a0be adjusted proportionately to translate the value of other academic calendars and formats of study in relation to the credit granted for study during the two semesters that\u00a0comprise an academic year.” This definition was adopted by the CUNY Board of Trustees in 1978\u200b<\/a>.\u00a0(Credit hour\u00a0requirements also apply during Intersession and Summer Session.)<\/span><\/p>\n The academic calendar at Queens College calls for a fourteen-week term, with the fifteenth week reserved for final examinations. The fifteenth week is provided to give students time to prepare for final examinations without conflicting with other course commitments. If one class has an examination in the fourteenth week, while classes are still in session, students often feel the need to \u201ccut\u201d their other courses so they can prepare for the fourteenth-week examination. Clearly the lack of standardization is a hardship for some students and creates inequitable conditions.<\/p>\n Recommended Practices<\/strong><\/p>\n 1. It is good academic practice to conclude a course with a formal final examination, or the last in a series of shorter examinations. These examinations should be given during the fifteenth week of the semester.<\/p>\n 2. There are courses for which reasonable alternatives to final examinations exist. Such courses might include seminars, studio and performance courses, certain laboratory courses, student teaching, etc. All such courses should, however, include appropriate summative evaluation activities.<\/p>\n 3. Classroom examinations given during the first fourteen weeks of the semester do not satisfy the requirement for a final examination or an alternative summative evaluation.<\/p>\n 4. Whenever possible, summative evaluation activities should take place during the fifteenth week of the semester.<\/p>\n 5. Waivers from the requirement for a formal final examination during the fifteenth week of the semester must be obtained from the department chairperson, who will judge the appropriateness of:<\/p>\n At the end of the thirteenth week, the chairperson should submit a list of exempted courses and the reasons for such exemption to the appropriate Divisional Dean.<\/p>\n 6. Final exams should be scheduled on the time and day designated by the Registrar. \u00a0The final exam schedule is published in the CUNYfirst schedule of classes, typically early in the semester. Students should be encouraged to check the final exam schedule as early in the semester as possible, so they can report any conflicts (e.g., two exams scheduled for the same time) to their instructor, who will determine the best way of resolving the conflict in consultation with the chair.<\/p>\n 7. It is a violation of the CUNY Policy on Academic Integrity<\/a>\u00a0for a student to allow another person to take an examination in his or her place. Instructors must develop processes for verifying the identity of students taking final examinations, be these examinations in person or online, and must make these processes known to students (by describing them on the course syllabus and discussing them in class). Verifying student identity is obviously much more complex for online courses, so these may require multiple approaches, including the following:<\/p>\n 8. The preceding guidelines apply to all courses, regardless of mode of instruction<\/a>. \u00a0Some specifics for web-enhanced, partially online, hybrid, online, and fully-online courses:<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”CUNY Policies” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n \u200bCopyright Infringement and File Sharing<\/strong><\/p>\n<\/div>\n Ethics<\/strong><\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=” Curricular Processes” _builder_version=”4.17.4″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n\n
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Full-time faculty:<\/strong><\/em> Office hours must be scheduled and maintained by all full-time faculty regularly during the semester. A minimum of an hour a week is required. Additional office hours may be scheduled by appointment.<\/p>\n\n
All planned absences for legitimate professional or personal reasons must be approved in advance by the department chairperson or program director. In such cases, the instructor is responsible for arranging for a makeup class or alternative instructional activities. When an illness or unforeseen emergency results in the cancellation of a class, the instructor should notify the chairperson as soon as possible and arrange for notices to be posted informing students of the cancellation. In the event of an extended absence of the instructor, the chairperson is responsible for arranging for continuing instruction in the course.<\/p>\n
\u200b\u200bFinal examinations and records of midterm grades and other course work for all students must be kept on file in the department office; see guidelines on retention<\/a> of selected academic records.<\/p>\n\n
Final grades are submitted to the Registrar within two weeks of the last day of final examinations in the Fall semester, and within one week of the last day of final examinations in the Spring semester.<\/p>\n\n
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