{"id":4143,"date":"2021-05-20T15:55:39","date_gmt":"2021-05-20T19:55:39","guid":{"rendered":"http:\/\/149.4.100.129\/provost\/?page_id=4143"},"modified":"2025-10-06T16:14:18","modified_gmt":"2025-10-06T20:14:18","slug":"things-to-do","status":"publish","type":"page","link":"https:\/\/www.qc.cuny.edu\/provost\/things-to-do\/","title":{"rendered":"Things to Do"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.27.4&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Open Sans||||||||&#8221; text_text_color=&#8221;#000000&#8243; text_font_size=&#8221;16px&#8221; header_4_font=&#8221;Open Sans|600|||on|||#E71939|&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h3>Things to Do: Office of Academic Affairs, Deans, Chairs<\/h3>\n<p>The following tasks are to be carried out either annually or every semester by the Office of Academic Affairs, Deans, and Chairs&#8217; Offices.<\/p>\n<p><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>July<\/strong><\/span><\/span><\/p>\n<ul>\n<li><strong>Deans, Chairs: <\/strong>College P&amp;B dates for upcoming academic year, including updated list of department chairs, P&amp;B members, and &#8220;invited guests&#8221; \u2013 also send to administrator.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Reminder to chairs to collect syllabi.<\/li>\n<li><strong>Office of AA:<\/strong> In consultation with the President&#8217;s Office, set P&amp;B dates and send announcement to P&amp;B voting and non voting members. Post on the Provost&#8217;s website.<\/li>\n<li><strong>Office of AA:<\/strong> Set Fall and Spring tenure\/promotion, CCE schedules. Post on website, email to Academic Deans and Department Chair.<\/li>\n<\/ul>\n<h4><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>August<\/strong><\/span><\/span><\/h4>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Send out notice about applications and advise faculty to submit fellowship &amp; scholar incentive applications.<\/li>\n<li><strong>Deans, Chairs:<\/strong> remind faculty returning from leave to submit a report of their accomplishments.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Reminder to chairs to collect syllabi.<\/li>\n<li><strong>Deans:<\/strong> Request information for reappointment decisions on untenured full-time faculty.*<\/li>\n<li><strong>Office of AA<\/strong>: Place elections on September P&amp;B agenda for: Executive Committee; Committee of Seven (Sub-Committee on Tenure, Promotion, &amp; CCE); Budget Committee; CLT Screening Committee; Half-year\/Full-pay Fellowship Leave Committee; Centers and Institutes Committee; Tech Committee<\/li>\n<li><strong>Office of AA:<\/strong> Coordinate orientation for new faculty.<\/li>\n<li><strong>Office of AA:<\/strong> Coordinae orientation for new chairs.<\/li>\n<li><strong>Office of AA:<\/strong> Post new department chairs list on webiste.<\/li>\n<li><strong>Office of AA:<\/strong> Post P&amp;B Members, Invited Guests on website.<\/li>\n<li><strong>Office of AA:<\/strong> Update list of Program Directors and Coordinators on website.<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>September<\/strong><\/span><\/span><\/p>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Consider nominations for Distinguished Professors. See Distinguished Professor process.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Remind faculty of rules on scheduling exams during religious holidays.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Submit Winter and Spring schedules.<\/li>\n<li><strong>Office of AA: <\/strong>After September P&amp;B post members of all committees and their terms on the website.<\/li>\n<\/ul>\n<h4><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>October<\/strong><\/span><\/span><\/h4>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Send out annual Faculty Workload Report notice and workload plan form for Spring Semester.<\/li>\n<li><strong>Deans, Chairs:<\/strong>\u00a0Provide release time analysis and related data.<strong><\/strong><\/li>\n<li><strong>Office of AA: <\/strong>Prepare for Committee of Seven meeting.<\/li>\n<li><strong>Office of AA:<\/strong> Set spring promotion schedule. Post on website.<\/li>\n<li><strong>Office of AA:<\/strong> Notification to Deans and Chairs on Multiple Position Reports for current semester. (Fall)<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>November<\/strong><\/span><\/span><\/p>\n<ul>\n<li><strong>Chairs:<\/strong> P&amp;B votes on Committee of Seven recommendations.<\/li>\n<li><strong>Office of AA, Deans:<\/strong> In mid November, Provost to meet with each Academic Dean on reappointment letters for all full-time faculty reapointments*.<\/li>\n<\/ul>\n<h4><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>December<\/strong><\/span><\/span><\/h4>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Notice that grades must be turned in on time (State Senate rule) \u2013 also to all faculty.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Reminder to chairs to collect syllabi.<\/li>\n<li><strong>Deans: <\/strong>Send schedule for Spring promotion to chairs, their support staff, and Deans&#8217; assistants.<\/li>\n<li><strong>Office of AA:<\/strong> email notification letters to chairs of faculty approved for tenure\/promotion. Human Resources** copied on emails.<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>January<\/strong><\/span><\/span><\/p>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Advise faculty to submit fellowship &amp; scholar incentive applications.<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>February<\/strong><\/span><\/span><\/p>\n<ul>\n<li><strong>Deans, Chairs: <\/strong>Remind faculty of rules on scheduling exams during religious holidays.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Memo on college policies on course withdrawals and ABS &amp; INC grades \u2013 also to faculty and FYI.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Request items for \u201cNew Course Offerings\u201d section of Class Schedule \u2013 also to Program Directors.<\/li>\n<li><strong>Office of AA: <\/strong>Distribute budget request template to all Provost direct reports.<\/li>\n<\/ul>\n<h4><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>March<\/strong><\/span><\/span><\/h4>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Reminder to prepare for tenure and promotion (for Fall): reviewers, papers, etc.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Deadline for faculty to begin leave applications.<strong><\/strong><\/li>\n<li><strong>Deans:<\/strong>\u00a0 Meet with Provost on evaluations and reappointment letters for full-time untenured faculty*.<\/li>\n<li><strong>Office of AA:<\/strong> Meet with each direct report to review budget requests for new fiscal year. (mid March)<\/li>\n<\/ul>\n<h4><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>April<\/strong><\/span><\/span><\/h4>\n<ul>\n<li><strong>Office of AA:<\/strong> Notification to Deans and Chairs on Multiple Position Reports for current semester. (Spring)<\/li>\n<li><strong>Office of AA:<\/strong> Prepare for Committee of Seven meeting.<\/li>\n<li><strong>Office of AA:<\/strong> Review Academic&#8217;s new fiscal year budget requests with the Budget Office. (mid-late April)<\/li>\n<li><strong>Office of AA, Deans:<\/strong> In mid November, Provost to meet with each Academic Dean on reappointment letters for all full-time faculty reapointments*.<\/li>\n<\/ul>\n<h4><span style=\"text-decoration: underline\"><span style=\"color: #000000\"><strong>May<\/strong><\/span><\/span><\/h4>\n<ul>\n<li><strong>Chairs:<\/strong> May meeting of College P&amp;B votes on Committee of Seven recommendations<\/li>\n<li><strong>Deans, Chairs:<\/strong> Notice that grades must be turned in on time (State Senate rule) \u2013 also to all faculty.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send schedule for Fall tenure\/promotion\u2021 to chairs, their support staff, and the Deans\u2019 assistants.<\/li>\n<li><strong>Office of AA:<\/strong> email notification letters to chairs of faculty approved for tenure\/promotion. Human Resources** copied on emails.<\/li>\n<li><strong>Office of AA:<\/strong> Post Summer Department Chair&#8217;s list on website.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>*All first-year untenured faculty and second-year lecturers must be informed of (non)reappointment by April 1; all others by December 1.<\/p>\n<p>\u2020Mark memo \u201cPersonal and Confidential.\u201d<\/p>\n<p>**Contact person in Human Resources is Janai Wigfall; email <a href=\"mailto:qcohremployeeservices@qc.cuny.edu\">qcohremployeeservices@qc.cuny.edu<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; disabled_on=&#8221;on|on|on&#8221; _builder_version=&#8221;4.16&#8243; background_color=&#8221;#efefef&#8221; disabled=&#8221;on&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_accordion open_toggle_text_color=&#8221;#E71939&#8243; open_toggle_background_color=&#8221;#ffffff&#8221; closed_toggle_text_color=&#8221;#E71939&#8243; closed_toggle_background_color=&#8221;#ffffff&#8221; icon_color=&#8221;#e71939&#8243; _builder_version=&#8221;4.17.4&#8243; toggle_text_color=&#8221;#E71939&#8243; toggle_font=&#8221;Open Sans|600|||||||&#8221; closed_toggle_font=&#8221;Open Sans|600|||||||&#8221; body_font=&#8221;Open Sans||||||||&#8221; body_font_size=&#8221;16px&#8221; background_color=&#8221;rgba(0,0,0,0)&#8221; border_color_all=&#8221;#000000&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_accordion_item title=&#8221;July&#8221; open=&#8221;on&#8221; _builder_version=&#8221;4.17.4&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<ul>\n<li><strong>Deans, Chairs: <\/strong>College P&amp;B dates for upcoming academic year, including updated list of department chairs, P&amp;B members, and &#8220;invited guests&#8221; \u2013 also send to administrator.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Reminder to chairs to collect syllabi.<\/li>\n<li>Send tenure\/promotion confirmations to those whose cases were approved by CUNY&#8217;s Board of Trustees.<\/li>\n<li>In consultation with the President&#8217;s Office, set P and B dates and send announcement to P And B voting and non voting members.. Also set Deans Council meeting dates. Post both on the Provost&#8217;s website.<\/li>\n<li>Set fall tenure\/promotion and CCE schedule. Post on website, email to divisions and departments<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;August&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Advise faculty to submit fellowship &amp; scholar incentive applications \u2013 also send to QC Mailer.<\/li>\n<li>Confirm dismissal of students who did not exit remediation in 2 years (SEEK, ESL, ACE, LEAP).<\/li>\n<li><strong>Deans: <\/strong>Have appropriate dean(s) recommend member and alternate for half-year\/full-pay fellowship committee and for Centers and Institutes Committee.<\/li>\n<li>Place elections on September P&amp;B agenda for: Executive Committee; Committee of Seven (Sub-Committee on Tenure, Promotion, &amp; CCE); Budget Committee; CLT Screening Committee; Half-year\/Full-pay Fellowship Leave Committee; Centers and Institutes Committee.<\/li>\n<li>End-of-Year Report to CUNY on APR.<\/li>\n<li>Orientation for new faculty \u2013 also request RSVP and bios for Faculty Assembly (post on website).<\/li>\n<li><strong>Deans:<\/strong> Request information for reappointment decisions on untenured full-time faculty.*<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send out notice about applications for fellowship leave and SIA.<\/li>\n<li>Deans, Chairs: remind faculty returning from leave to submit a report of their accomplishments\/<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;September&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li>Request information from Unit Heads (Deans, Chairs &amp; Program Directors) for Faculty\/staff Assembly. Relay info to Communications.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Have P&amp;B Exec. Comm. consider nominations for Distinguished Prof. \u2013 Due October 1 and March 1.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Ask Unit Heads to remind faculty of rules on scheduling exams during religious holidays.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Memo on college policies on course withdrawals and ABS &amp; INC grades &#8211; also to faculty and FYI.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Ask about Winter Session classes \u2013 also announce in September P&amp;B.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Request items for \u201cNew Course Offerings&#8221; section of Class Schedule \u2013 also to Program Directors.<\/li>\n<li>After September P&amp;B:\n<ul>\n<li>Post members of all committees and their terms on website.\u00a0<\/li>\n<li>Schedule meeting of half-year\/full-pay fellowship committee before December\/April P&amp;B<\/li>\n<\/ul>\n<\/li>\n<li>Soil Science: NYC Soil and Water Conservation District (confirm invoice receipt with DMNS dean).<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;October&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li>Inform divisional deans on deadlines of draft reappointment letters for full-time untenured faculty*.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Notice on &#8220;Guidelines Regarding Final Examinations&#8221; (exemptions from finals).<\/li>\n<li>Prepare for Committee of Seven meeting:\n<ul>\n<li>Send notice to members, early in the month, advising them Committee will deliberate<\/li>\n<li>Schedule, with president&#8217;s office, two meetings with Committee of Seven and president:\n<ul>\n<li>1) on morning of first day committee begins deliberations, to charge the committee\u00a0<\/li>\n<li>2) on Thursday, usually afternoon, to review cases and present committee votes to president \u00a0<\/li>\n<\/ul>\n<\/li>\n<li>Schedule deans to present their candidates&#8217; cases to committee on first day \u00b7\u00a0 Order breakfast and lunch from Chartwells<\/li>\n<\/ul>\n<\/li>\n<li>Committee of Seven deliberates \u2013 usually a week.<\/li>\n<li><strong>Deans, Chairs:<\/strong> After Committee of Seven votes, send memo\u2020 advising them of Committee&#8217;s decisions. Attach list of candidates, indicating which were recommended by committee.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Reminder to prepare for tenure (in Spring, for Fall) or promotion (vice-versa): reviewers, papers, etc.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Schedule meeting of Research Enhancement Committee.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Provide release time analysis and related date to college P&amp;B.<\/li>\n<li>Set spring promotion schedule. Post on website, email to divisions and departments.<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;November&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li>P&amp;B votes on Committee of Seven recommendations.<\/li>\n<li>In Mid November, Provost and associate Provost to meet with each divisional dean on reappointment letters for full-time untenured faculty*.<\/li>\n<li><strong>Deans, Chairs:<\/strong> After vote of half-year\/full-pay fellowship committee, send notice\u2020 that P&amp;B will vote on these fellowships at December\/April meeting. Attach list of candidates, indicating which were recommended by committee. Have Human Resources** put approval on December\/April P&amp;B agenda.<\/li>\n<li>P&amp;B votes on Library reassignments for following semester.<\/li>\n<li><strong>Deans:<\/strong> Deans review nonreappointment and reappointment letters for\u00a0 second year + untenured faculty and 3rd year + lecturers without CCE with Provost and Associate Provost ( letters due to those on December 1).<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send notice of Graduate Tuition Reimbursement Awards to graduate students.<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;December&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Notice that grades must be turned in on time (State Senate rule) \u2013 also to all faculty.<\/li>\n<li>Memo to Human Resources** listing faculty approved for tenure\/promotion for Chancellor&#8217;s Report.<\/li>\n<li><strong>Deans:<\/strong> Memo on requests for full-time faculty positions (as budget permits).<\/li>\n<li><strong>Deans, Chairs: <\/strong>Send schedule for promotion or tenure\u2021 to chairs, their secretaries, and Deans&#8217; assistants.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Reminder to chairs to collect syllabi.<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;January&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Advise faculty to submit fellowship &amp; scholar incentive applications \u2013 also send to QC Mailer.<\/li>\n<li><strong>Deans:<\/strong> Advise faculty of Deans and Provost&#8217;s Office meeting schedule for following semester.<\/li>\n<li>Confirm dismissal of students who did not exit remediation in 2 years (SEEK, ESL, ACE, LEAP).<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send out annual Faculty Workload Report notice and workload plan form<\/li>\n<li><strong>Deans:<\/strong> Request information for reappointment decisions on untenured full-time faculty.*<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send out notice about applications for fellowship leave and SIA.<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;February&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li><strong>Deans, Chairs:<\/strong> Have P&amp;B Exec. Comm. consider nominations for Distinguished Prof. \u2013 Due October 1 and March 1.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Request information for reappointment of DPs for next year (updated CV). For DPs for whom five-year review is due, send request in September.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Ask Unit Heads to remind faculty of rules on scheduling exams during religious holidays.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Memo on college policies on course withdrawals and ABS &amp; INC grades &#8211; also to faculty and FYI.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Request items for \u201cNew Course Offerings&#8221; section of Class Schedule \u2013 also to Program Directors.<\/li>\n<li>After September P&amp;B:\n<ul>\n<li>Post members of all committees and their terms on website.\u00a0<\/li>\n<li>Schedule meeting of half-year\/full-pay fellowship committee before December\/April P&amp;B<\/li>\n<\/ul>\n<\/li>\n<li>Soil Science: NYC Soil and Water Conservation District (confirm invoice receipt with DMNS dean).<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;March&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li><strong>Deans:<\/strong> Memo on Multiple Position Reports for current semester. Forms go to all faculty.<\/li>\n<li><strong>Deans:<\/strong>\u00a0 Meet with Provost on evaluations and reappointment letters for full-time untenured faculty*.<\/li>\n<li><strong>Deans, Chairs: <\/strong>Notice on &#8220;Guidelines Regarding Final Examinations&#8221; (exemptions from finals).<\/li>\n<li>Prepare for Committee of Seven meeting:\n<ul>\n<li>Send notice to members, early in the month, advising them Committee will deliberate<\/li>\n<li>Schedule, with president&#8217;s office, two meetings with Committee of Seven and president:\n<ul>\n<li>1) on morning of first day committee begins deliberations, to charge the committee\u00a0<\/li>\n<li>2) on Thursday, usually afternoon, to review cases and present committee votes to president \u00a0<\/li>\n<\/ul>\n<\/li>\n<li>Schedule deans to present their candidates&#8217; cases to committee on first day \u00b7\u00a0 Order breakfast and lunch from Chartwells<\/li>\n<\/ul>\n<\/li>\n<li>Committee of Seven deliberates \u2013 usually a week.<\/li>\n<li><strong>Deans, Chairs: <\/strong>After Committee of Seven votes, send memo\u2020 advising them of Committee&#8217;s decisions. Attach list of candidates, indicating which were recommended by committee.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Reminder to prepare for tenure (in Spring, for Fall) or promotion (vice-versa): reviewers, papers, etc.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Schedule meeting of Research Enhancement Committee.<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;April&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li>Send chairs and Deans summer adjunct pay dates memo from OHR<\/li>\n<li><strong>Deans, Chairs:<\/strong> After vote of half-year\/full-pay fellowship committee, send notice\u2020 that P&amp;B will vote on these fellowships at December\/April meeting. Attach list of candidates, indicating which were recommended by committee. Have Human Resources** put approval on December\/April P&amp;B agenda.<\/li>\n<li>P&amp;B votes on Library reassignments for following semester.<\/li>\n<li><strong>Deans:<\/strong> Remind Deans to have annual &#8220;dialog&#8221; with their department chairs.<\/li>\n<li><strong>Deans:<\/strong> Review budgets; meet with each Dean on budget in early May.<\/li>\n<li><strong>Deans:<\/strong> Deans review nonreappointment and reappointment letters for\u00a0 second year + untenured faculty and 3rd year + lecturers without CCE with Provost and Associate Provost ( letters due to those on December 1).<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send recommendations for reappointment of DPs to OAA.<\/li>\n<li><strong>Deans:<\/strong> Deans review with\u00a0 Provost and Associate Provost all (non) reappointment and reappointment cases of first year untenured faculty and second year CCE lecturers ( letters due to those by April 1).<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;May&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]<\/p>\n<ul>\n<li>May meeting of College P&amp;B votes on Committee of Seven recommendations<\/li>\n<li><strong>Deans:<\/strong> Obtain panelists for New Faculty Orientation<\/li>\n<li><strong>Deans, Chairs:<\/strong> Notice that grades must be turned in on time (State Senate rule) \u2013 also to all faculty.<\/li>\n<li>Memo to Human Resources** listing faculty approved for tenure\/promotion for Chancellor&#8217;s Report.<\/li>\n<li><strong>Deans, Chairs:<\/strong> Send schedule for promotion or tenure\u2021 to chairs, their secretaries, and Deans&#8217; assistants.<\/li>\n<li>After elections for department chairs:\n<ul>\n<li>Set up breakfast\/orientation for new chairs<\/li>\n<li>Update table of chairs on website and P&amp;B membership list<\/li>\n<li>Update list of program directors and coordinators<\/li>\n<li>Memo to Human Resources** listing newly elected chairs with terms of office<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; disabled_on=&#8221;on|on|on&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; disabled=&#8221;on&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; text_font=&#8221;Open Sans||||||||&#8221; text_text_color=&#8221;#000000&#8243; text_font_size=&#8221;16px&#8221; header_4_font=&#8221;Open Sans|600|||on|||#E71939|&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>*All first-year untenured faculty and second-year lecturers must be informed of (non)reappointment by April 1; all others by December 1.<\/p>\n<p>\u2020Mark memo \u201cPersonal and Confidential.\u201d<\/p>\n<p>**Currently, contact person in Human Resources is Janai Wigfall.<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Things to Do: Office of Academic Affairs, Deans, Chairs The following tasks are to be carried out either annually or every semester by the Office of Academic Affairs, Deans, and Chairs&#8217; Offices. July Deans, Chairs: College P&amp;B dates for upcoming academic year, including updated list of department chairs, P&amp;B members, and &#8220;invited guests&#8221; \u2013 also [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"page_category":[],"wf_page_folders":[429],"class_list":["post-4143","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/pages\/4143","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/comments?post=4143"}],"version-history":[{"count":9,"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/pages\/4143\/revisions"}],"predecessor-version":[{"id":18511,"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/pages\/4143\/revisions\/18511"}],"wp:attachment":[{"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/media?parent=4143"}],"wp:term":[{"taxonomy":"page_category","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/page_category?post=4143"},{"taxonomy":"wf_page_folders","embeddable":true,"href":"https:\/\/www.qc.cuny.edu\/provost\/wp-json\/wp\/v2\/wf_page_folders?post=4143"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}