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Pre-Award Information

Proposal Checklist

This checklist should only be used as a guidepost. Please be sure to contact our Office early if you are planning to submit a grant proposal. Each agency is different and many situations require additional planning. Once a funding source is identified, please use this checklist to help you with the nuts and bolts of preparing your proposal. 
  • Obtained latest RFP/Guidelines and Forms from the Sponsor and read them

  • Verified eligibility of PI and institution 

  • Contact ORSP and send Internal Proposal Approval Checklist

  • Determine Requirements of the Project:
    • Aims/goals/Activities
    • Personnel Equipment/Supplies
    • Budget 

  • Are you collaborating with another institution?
    Get the contact information from your collaborator and forward to ORSP. You will need the following from the other institution:
    • Authorizing Official Letter of Collaboration;
    • Statement of Work;
    • Budget 

  • Collect CVs (be sure of appropriate format for the proposal)

  • Obtain letters of support

  • Are you using human subjects or animals; do you have approval?
    If not, contact the Office of Regulatory Compliance at 718-997-5415
  • Has everyone completed the Responsibie Conduct of Research Training?  Are the certificates on file?
  • Has the PI completed Conflict of Interest Training and is the certificate on file? 
  • Does the project involve an international collaboration that would require an export control review?

  • Draft proposal and get someone else to review

  • Make sure your fonts, margins, and other formatting issues are in compliance with sponsor guidelines

  • Finalize budget and forms with ORSP at least 5 days before the deadline including the Financial Disclosure Form and subcontracting forms if needed

  • Cost-sharing in your proposal?
    You must get prior approval from the Provost at least 10 days before the deadline

  • Obtain final signatory approval from ORSP

 Office Information

Hours: (M-F) 9-5 | (Sat-Sun) Closed
Director: Poline Papoulis
Office: Kiely Hall, Room 306
Phone: 718-997-5400
Fax: 718-997-5409

Staff Directory

Front Office  Kiely Hall, Room 142
Phone: 718-997-5438 

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