Matriculated students in good standing have the freedom to register unless Stops are placed on their record by other offices such as Security (e.g., unpaid parking tickets) or the Bursar (e.g., unpaid fees, tuition, or library fines). The Office of the Provost can impose a Stop on a student’s record which does not allow the student to register for the following semester under the following circumstances:
1. Graduate Non-Matriculated Students: Acceptance to non-matriculant status does not guarantee admittance to courses. Class sections may have been filled during earlier registration periods; many courses have prerequisites, and some courses and programs are not open to non-matriculants. Applicants for non-matriculated status must confer with the appropriate graduate advisor and/or class instructor prior to filing their applications for admission in order to determine their eligibility for the course and the likelihood of their being able to register for it, and to get the advisor’s signed approval on the admissions application. Non-matriculated students must obtain permission from the graduate advisor each semester before registering for classes. Non-matriculants who wish to matriculate must meet all requirements for admission to their particular program as listed in the Queens College Graduate Bulletin. Students should bear in mind that admission to non-matriculant status does not guarantee subsequent acceptance for matriculation. Currently enrolled non-matriculants who have taken 6 to 9 credits are encouraged to apply for full matriculation in their program before completing 12 credits; only courses related to the program for which they are accepted will be credited toward the degree.
Graduate non-matriculants, except for those who have a master’s or higher degree, or those who are cooperating teachers with tuition waivers, may take no more than 12 credits at Queens College in that status. Once a non-matriculated student reaches 12 credits, a Stop will be placed on that student’s record and he or she will not be able to register until successfully matriculating as a student in the appropriate program. The program advisor will inform the Office of the Provost of this. Non-matriculants who have not achieved a B average after completing 12 credits will not be permitted to matriculate or continue at the college.
2. Matriculated Graduate Students on Academic Probation: A periodic review is conducted by the Office of the Provost to identify students who have taken a minimum of 12 graduate credits in their program and failed to achieve the minimum 3.0 grade point average. As a result of this periodic review, a Stop is placed on the student’s record, and he/she will not be able to register for the subsequent semester. The student, as well as the program advisor, will be informed of this action. The student is then directed to meet with the program advisor to develop a plan of action to raise the student’s GPA. When this occurs, the program advisor will inform the Office of the Provost of the plan, and recommend that the Stop be lifted for that semester. Rules regarding probation and then dismissal apply Scholastic Standards.