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Home > About Queens College > Administration > Provost and VP for Academic Affairs > Policies and Guidelines
Policies and Guidelines

Policy on the Resolution of Incomplete Grades

Undergraduate

The grade of Incomplete (INC), a temporary grade, must be requested by the student and may be given by the instructor to indicate that a student has a satisfactory record in course work, but for a valid reason is unable to complete the course.  An Incomplete grade must be resolved through a make-up examination or through completion of the outstanding work during the next semester (Fall or Spring), even if the student is not in residence or has been academically dismissed. If not resolved on time, a grade of Incomplete is converted to FIN by the Registrar. The FIN is calculated in the GPA as a failing grade.  This conversion may be appealed to the Undergraduate Scholastic Standards Committee.
 
The College grading policy interprets the submission of a grade of Incomplete as an implied obligation or agreement to assist the student in resolving the grade. Accordingly, instructors who will not be available to receive outstanding course work or administer a make-up exam should not submit a grade of Incomplete.  Instead, they should submit a letter grade calculated without the missing work.
 
An Incomplete grade cannot be resolved through a second registration or repetition of the course.
 
Instructors who are asked by former students to resolve an Incomplete grade which has been converted to FIN should direct the student to the Undergraduate Scholastic Standards Committee to file an appeal before making arrangements for a make-up exam or receipt of outstanding course work.  If the appeal is granted, the USSC will ask the instructor, who has the final authority in these matters, to determine if the student may be permitted to resolve the course. If the appeal is denied, the grade will remain FIN.
 
Graduate
 
The grade of Incomplete (INC), a temporary grade, must be requested by the student and may be given by the instructor to indicate that a student has a satisfactory record in course work, but for a valid reason is unable to complete the course during the regular time period.  A graduate student receiving this grade must complete the work of the course by the end of the next two regular semesters.  Requests for extensions of time must be addressed to the Dean of Graduate Studies and Research.  If the course work is not completed, the Incomplete grade remains on the record without penalty.
 
Full details on all grading policies and procedures are given in the College Bulletin. The Undergraduate Scholastic Standards Committee Website also provides helpful information, as does the Graduate Admissions website.

 
 

 Office Information

 
Office Hours:
Monday - Friday 9AM - 5PM
Kiely Hall, Room 111
Phone: 718-997-5900
Fax: 718-997-5879


Elizabeth Hendrey
Acting Provost and Vice President for Academic Affairs
elizabeth.hendrey@qc.cuny.edu


 

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