ePermits & Non-CUNY Permits

Non-CUNY Permit 
QC students wishing to take courses at another institution outside of the CUNY system must obtain permission prior to taking courses to receive credit toward their QC degree by using the Non-CUNY Permit form. Applications need to be submitted to the Registrar Office during the regular registration period for that semester or session. Retroactive or late permits are not granted approval. Additional directions can be found on page 2 of the Non-CUNY Permit form.

Students who need a consortium agreement for federal, state and/or institutional financial assistance need to complete the consortium agreement form through the Registrar’s Office.

Study Abroad
If you are interested in participating in a Study Abroad Program at Queens College, please visit the Study Abroad Office. Their contact information is provided here: Study Abroad Office | Study Abroad

For a step-by-step guide on how to apply for a Non-CUNY Permit, review this document:

How to Apply for a Non-CUNY Permit (PDF)

Availability of Equivalent Courses

QC reviews ePermit requests using CUNY Transfer Rules. Before you apply, confirm that the host college course has a valid equivalent at QC. Use Transfer Explorer (T-Rex) to look up how courses transfer across CUNY colleges.

ePermit requests with invalid or no course equivalency will be denied.

Transfer Explorer tools

CUNY to CUNY by Subject — See how courses in a subject area transfer between colleges.

For ePermits, set the fields this way:

• Transferring From: The college where you will take the class (host college)
• Transferring To: Queens College (your home college when QC is reviewing the permit)

CUNY to CUNY by Course — Use when you know one course and want to find its match at another college.

Example — You know your QC course and need the host college equivalent:

• CUNY College → Queens College
• Subject → e.g. SOC – Sociology
• Catalog Number → e.g. SOC 101 – Introduction to Sociology
• Select that the course transfers from other colleges, then click Submit

Example — You know the host college course and need the QC equivalent:

• CUNY College → e.g. Borough of Manhattan CC
• Subject → e.g. BIO – Biology
• Catalog Number → e.g. BIO 210 – Biology I
• Select that the course transfers to other colleges, then click Submit

Before you submit your ePermit

Research equivalency first, then confirm the course is actually offered at the host college for the term you plan to attend (including summer). Use Schedule Builder or the CUNY Global Class Search tool. Only request courses that are available for that session—applications for courses not offered in the term you select are usually denied.

QC does not deny an ePermit only because a host college course is closed or waitlisted, but the host college may still block registration if the section is full. Submit requests that are valid, eligible, and available before the deadline.

Still need help?

Email Registrar@qc.cuny.edu from your QC email. Include your 8-digit EMPLID, a short description of the issue, and screenshots if helpful so staff can assist you quickly.

Open Transfer Explorer (T-Rex)

Students enrolled through ePermit or Permit must stay within QC’s maximum credit load. This total includes all QC coursework combined with any courses taken at another CUNY or non-CUNY institution through approved permits.

Maximum Credit Load by Term

These limits apply to matriculated undergraduate students in good academic standing and include both QC and ePermit/Permit credits. See the Academic Policies & Procedures for full details.

Notes by Term

Fall & Spring Semesters

• Standard maximum: 18 credits
• Includes all QC courses + ePermit courses combined
• Overloads require approval from Student Advocacy

Winter Session

• Maximum: 4 credits (typically one course)
• Counts toward the overall academic load for the term

Summer Session — three sessions with a combined maximum of 15 credits:

• Session 1: up to 6 credits
• Session 2: up to 6 credits
• Session 3: up to 9 credits

You may spread credits across sessions, but the combined total cannot exceed 15 credits.

Requests that exceed your credit limit will not be approved. Make sure you have enough available credit space before you apply.

Before you apply

• Confirm you have enough available credit space before submitting a request.
• ePermit approval does not guarantee enrollment at the host institution.
• Check prerequisites, registration dates, and course availability at the host college.
• ePermit cannot replace a course you are already enrolled in at QC.
• Dropping a QC course does not guarantee a seat at the host college.
• Credit overload requests must be approved by Student Advocacy.

Credit Limit Examples

Fall Semester

Spring Semester

Winter Session

Summer Session

Credit Overload Policy

Students who want to exceed the maximum credit limit must get prior approval from Student Advocacy. Approval is not guaranteed and depends on academic standing, GPA, and a justified course load.

ePermit Application Deadlines

Exact dates will be posted once confirmed. However, deadlines typically fall about one week before the start of the session. Please continue to monitor this page for the latest updates.

Note: Once the ePermit portal closes after the deadline, late requests will not be accepted.

Before you apply — check courses and equivalencies

• CUNY Global Class Search — search course schedules and availability at all CUNY colleges
• Transfer Explorer (T-REX) — look up how a course at another CUNY college transfers back and applies to your QC requirements

Eligibility

• Must be a matriculated CUNY student in good standing
• Undergraduate students: minimum 2.00 cumulative GPA
• Graduate students: minimum 3.00 cumulative GPA
• Must meet all home college registration requirements (e.g., immunization records on file)

Eligible First Semester Students with No Queens College GPA

Transfer / Macaulay Honors College / CUNY BA / ROTC: Please submit your ePermit request to registrar@qc.cuny.edu. Use your CUNY email address and provide your CUNY ID number.

Be sure to include the following information:

• Semester
• Session
• Host College
• Host Course subject
• Host Course number
• Equivalent course at Queens College

If you need help selecting an equivalent course, please visit Transfer Explorer.

Application Guides

CUNY students can submit ePermit requests on CUNYfirst via the ePermit portal. Please see the documents below for a step-by-step guide to submit an ePermit application.

CUNY BA ePermit Application Guide
Undergraduate Application Guide
Graduate ePermit Application Guide

Important Reminder

Approved ePermits are valid only for:

• The specific host college
• The specific host course
• The specific host session
• If applicable, the home course equivalent listed on the approved form

Any changes to or deviations from the approved request may result in the loss of transfer credit eligibility.

Credits are not eligible to transfer back when Queens College students finalize enrollment at other colleges with no matching pre-approval from the ePermit Unit in the Registrar Office. Invalid or non-approved credits will be for your personal record only and will NOT transfer back to your Queens College record or degree.

How to cancel your ePermit:

• Log in to CUNYfirst. In the Student Center, click Course Planning & Enrollment, then select ePermit from the left-hand side.
• Click My ePermits.
• Select the request you would like to cancel.
• Click the Cancel button in the top-right corner of the ePermit form. Click Yes to confirm.
• Once the ePermit has been cancelled in CUNYfirst, drop the course at the host college in CUNYfirst before the first day of classes to avoid tuition liability.
• You are billed for your ePermit at QC. The charge is noted by the course PERM on your semester schedule. This charge can only be added or removed by the Registrar’s Office.

If a course is dropped at the host college after the semester has begun, you will be liable for the percentage of tuition at the time of the drop.