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Graduation Information

Graduation Policies 

The process of graduating is not automatic; students must file a formal request to graduate.

To file for graduation, log in to your CUNYfirst account to file online. Once you file for graduation, you are automatically stopped from registering for the semester following your intended graduation term. If you realize that you will not be able to graduate as planned, you must complete a Cancellation of G​raduation form and email it to QCHub@qc.cuny.edu to cancel your graduation application. We will activate your file to allow you to register for the subsequent semester. Degrees are conferred four times a year: January (fall), February (winter), May/June (spring), and September (summer). “Conferral” means that the Office of the Registrar posts a notation of the award of a degree in the student’s academic record. For most purposes, the terms “graduation” and “conferral of degree” are synonymous. “Commencement” is another matter. It refers to the ceremony, which is held only once a year at the end of the spring semester. For additional information regarding commencement please click here.
 
All undergraduate students must be term activated in the semester in which they intend to graduate.  If you are an inactive student and have already fulfilled the requirements for graduation, please visit the Undergraduate Admissions website for directions on how to file readmission. You will not have to register for courses. We advise you to first see an advisor to make sure you have completed your graduation requirements.

Graduate students must be enrolled or maintain matriculation for the semester in which they intend to graduate. Graduate students who are not enrolled in classes and have completed their coursework must file for reentry application on line with Graduate Admissions Office, and file a Maintenance of Matriculation Form​
 
The fees for maintenance of matriculation are as follows:

  • $225* for New York State residents
  • $370* for out-of-state students

According to CUNY regulations, the Maintenance of Matriculation fee is nonrefundable and cannot be waived.
 
All requirements must be met by the date the degree is conferred.
 
All requirements and supporting documentation must be met and submitted to the Office of the Registrar by the date the degree is conferred. This includes:
  • Resolution of incomplete/temporary grades (INC, Z, PEN)
  • Submission and approval of thesis, capstone projects, research papers and comprehensive examinations
  • Non-CUNY Permits (transcripts from the institution the courses were taken should be requested and forwarded to the Office of the Registrar)
  • Grade changes
  • Resolution of appeals to the Undergraduate Scholastic Standards Committee or Graduate Scholastic Standards Committee
  • Waivers, exemptions, and course substitutions

Credit Deduction

Before graduation, credits will be deducted for unauthorized repeats.
 
If the maximum credit limit (16) for grade replacement has been reached (Grade Replacement Policy—see the Undergraduate Bulletin for details), additional repeats are not permitted. Graduate students have a maximum credit limit of four (4) credits that can be applied to the Grade Replacement Policy (see the Graduate Bulletin for details).
 
Student records are closed at graduation.

No grade changes may be made to a student’s academic record after the degree has been awarded. Contact the Graduation Audit Unit in the Office of the Registrar if you wish to delay your graduation to a subsequent semester.
 
Name on the Diploma

Names of graduates will appear on the diplomas as they appear on academic records. To change your first name or surname you must fill out a Name Change form.
 
Financial Obligations

Financial obligations to the college should be cleared before graduation. Nonpayment of fees will result in the withholding of transcripts, diplomas and certifications.
 
Cancellation of Graduation

Students who cancel their graduation application or whose applications are canceled by the Graduation Audit Unit must reapply to be considered for graduation in a subsequent semester.


Dual Majors and Dual Degrees

Students who complete the requirements for two majors from different degree awards have two choices as they approach graduation.

In cases where a student completes the requirements for two majors from different award designations, such as majors in business (B.B.A.) and English (B.A.), the student may be awarded the degree associated with one of the two majors. At the time of degree checkout, only one degree with one major will be awarded. However, for the identification of the second major, a notation of completion of all of the requirements of the second major will reside in the transcript permanent comment section. There is no CUNY-wide or New York State policy that precludes students from pursuing two majors from two different award designations, and the completion of such dual major combinations can be recorded on the student's academic record and presented on the transcript as a comment. Nor is there a CUNY-wide or New York State policy that prevents course work taken to complete requirements in one major from also fulfilling requirements in a second major, in cases where there is an overlap of requirements between two majors.

A second option is for students to receive two degrees and two diplomas. In order to be awarded two degrees, such as a B.A. and B.B.A., students must complete an additional 30 credits in residence beyond the standard 120 total credits required for a bachelor's degree. Under CUNY guidelines, students who have earned a bachelor's degree will be deemed to have automatically fulfilled the Pathways Common Core as well as the College Option requirements and will need to complete all of the major requirements and 150 total credits to earn the second degree.

                        

 
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 Office Information

 
Location:  Virtual
(Make sure to include your CUNYfirst id #when sending an email)  
 
You can reach us via email at qchub@qc.cuny.edu​ or by Live Chat:  

 ​
Office Hours:
Monday-Wednesday Virtual ​9:00am-5:00pm
Thursday Virtual 9:00am-1:00pm
Friday-Sunday   ​Closed​

  *Attention*

Due to current circumstances and in efforts to protect the health and safety of our community, the QC Hub will be virtual until the foreseeable future.
 

Important Dates

AUGUST 2021

3 - Final Grade Submission Deadline for Summer 4 week, session 2

15 – Last day to Withdraw or P/NC a Summer 6 week course 

15 – Last day to Withdraw or P/NC a Summer 10 week course

16 – End of Summer 6 week session 

16 – End of Summer 10 week session

16 - Grading open for Summer 6 week session and Summer 10 week session

21 - Final Grade Submission Deadline for Summer 6 week session and Summer 10 week session

24 – Last day to drop for 100% refund for Fall 2021 

24 – Last day to file a Permit for the Fall 2021

25 – First day of Fall 2021

31 - Last Day to add a Fall  2021 course

31 - Last day to drop Fall 2021 class(es) with 75% refund

31 - Priority filing date to Change/Declare a Minor/Major 

Click here for the full calendar​​ ​

 
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