Executive Assistant

Reports to: Chief Executive Officer           Location: Brooklyn, NY           Schedule: Full-Time

Preferred Start Date: ASAP

To Apply: Email Resume to igordon@firstchoiceship.com

Job Overview

The Executive Assistant is primarily responsible for managing inbound and outbound communications to the CEO via telephone and e-mail, and managing the CEO’s schedule. Additional responsibilities include preparing daily reports on on-going projects and researching.

Essential Job Duties

1.    Respond to customer inquiries via telephone and email, and ensure that customers are sent to the appropriate employees.

2.    Maintaining the CEO’s calendar and informing him of his daily agenda.

3.    Setting and following up on appointments.

4.    Daily reporting of ongoing projects and new tasks.

5.    Maintain a positive and professional demeanor and portray the company in a positive light.

Secondary Responsibilities

1.    Assisting in new employee onboarding.

2.    Checking and refilling inventory of office supplies.

3.    Completing administrative tasks as requested by the CEO.

4.    Writing language for system alerts and notifications to customers.

5.    Summarizing and verbally reporting on research.

Qualifications

·         Excellent verbal and written language skills

·         Ability to communicate with and follow-up with other employees

·         Must be detail-oriented and organized

·         Demonstrate basic knowledge of office computer equipment and software (Word, Excel, Outlook)

·         Ability to multi-task and work in a fast-paced environment

·         Excellent time-management skills

·         Office management experience is a plus

About First Choice Shipping

Our mission is to bring value to global forwarding by delivering absolute cost effective solutions to your business. Striving to become the world’s most customer focused oriented organization by prioritizing the international logistic needs of individuals.

We do what we promise and support our mission to help our customers succeed, by understanding customer values and interests, being flexible and constantly investing in developing our international driven business. We bring the talents of experienced industry professional, of many cultures, together to deliver first class logistics solutions to our clients.

https://firstchoiceship.com/

Sept 2018