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Page Content Faculty & Chair Resources
Campus Access
Faculty Diversity Strategic Plan (PDF)
CUNY's Policy on Sexual Misconduct (Effective August 14, 2020)
Fellowship Leave form that works
Interfolio Help
Interfolio Forms:
 Professorial CV.docx
Lecturer CV.docx
CLT CV.docx
QC Budget Review Committee:
 CUNY VRB TEMPLATE BLANK.xlsx
Please note, all actions, except for changes, should be listed under "Vacancy Review Request". Please list all change request under "Personnel Action Request".
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This time-line has been developed with a reference to the following items stipulated by the PSC-CUNY contract and the QC-specific procedures:
- Tenure: After seven years of continuous full-time service, the reappointment for the eighth year is with tenure. You must be informed of re-appointment or non-reappointment by December 1 of your seventh year. The college committees that decide on tenure begin the process substantially before that.
- Reassigned time for research at full pay: Full-time tenure-track faculty appointed on or after September 1, 2006, are entitled to 24 hours of reassigned time for research at full pay. The time must be used within your first five annual appointments.
- Reappointment: Members of the instructional staff who are in their first year of service in a tenure-bearing or certificated title, adjuncts and Instructors must receive notice on or before April 1. for those members in their second year or later the notification date is on or before December 1.
- Annual evaluation: At least once each year, each employee other than tenured full professors shall have an evaluation conference with the department chairperson or a member of the departmental P & B committee to be assigned by the chairperson.
- Contract Article 18.3:
o
-annual evaluations must be
scheduled by March 1 (contract)
o
-annual evaluation means
(contract):
§ -conference with chair
§ -followed by memorandum "record of
the discussion"
- Third Year Review: detailed timeline is available by following this link.
| Year 1 |
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Fall
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
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Spring
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- Reappointment letter for the year two is submitted by the Dean by April 1st
- Annual evaluation and conference with the chair to be completed before the end of the term.
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| Year 2 |
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Fall
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- The reappointment materials in Interfolio need to be finalized by mid-October by the faculty member and departmental chair
- Reappointment letter for the year three is submitted by the Dean by December 1st
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Spring
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- Annual evaluation and conference with the chair to be completed before the end of the term.
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| Year 3 |
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Fall
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- The reappointment materials in Interfolio need to be finalized by mid-October by the faculty member and departmental chair
- Reappointment letter for the year four is submitted by the Dean by December 1st
- The faculty member is notified that the third year review will begin in the spring semester of the current academic year
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Spring
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- Finalize the dossier for the third year review (March).
- P&B report on the third year review due to the dean by the end of the term.
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| Year 4 |
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Fall
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- The reappointment materials in Interfolio need to be finalized by mid-October by the faculty member and departmental chair
- Reappointment letter for the year five is submitted by the Dean by December 1st
- The Dean will review each faculty member’s evaluation report as well as the his/her personal personnel file and other submitted materials. The Dean will meet with the Chair to discuss the faculty member’s progress.
- The Dean prepares a memo to the Chair regarding the faculty member’s progress towards tenure along with any recommendations for additional guidance. This memo, the Third Year Review memo, will be sent to the Chair, with a copy to the faculty member.
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Spring
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- Annual evaluation and conference with the chair to be completed before the end of the term.
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| Year 5 |
| Fall |
- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- The reappointment materials in Interfolio need to be finalized by mid-October by the faculty member and departmental chair
- Reappointment letter for the year six is submitted by the Dean by December 1st
- The Dean will review each faculty member’s evaluation report as well as the his/her personal personnel file and other submitted materials. The Dean will meet with the Chair to discuss the faculty member’s progress.
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| Spring |
- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- Annual evaluation and conference with the chair to be completed before the end of the term.
- All New Hire reassigned time should be used by this term
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| Year 6 |
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Fall
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- Class observation by a senior colleague is scheduled and completed during the first 10 weeks of classes.
- The reappointment materials in Interfolio need to be finalized by mid-October by the faculty member and departmental chair
- Reappointment letter for the year seven is submitted by the Dean by December 1st
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Spring
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- Classroom observation by a senior colleague – to be completed within the first 10 weeks of the semester
- Annual evaluation and conference with the chair to be completed before the end of the term.
- Tenure/promotion dossier in the Interfolio should be completed by the end of this term, unless the date of your regular tenure application has been expected. You will be able to add any updates to this dossier through the summer.
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Tenure/promotion CV, Research Statement, and publications are forwarded to external evaluators identified by the departmental departmental P&B committee at the end of this term. To assure that the external evaluators receive sufficient amount of time to review your materials, it is better to begin soliciting the external evaluations by April.
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| Year 7 |
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Fall
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- You will be notified about the reappointment with tenure for the eightth year and promotion to the rank of Associate Professor by December 1st.
- You can apply for sabbatical during the next academic year as soon as you are notified about the decision on your tenure and promotion
- classroom observation by a senior colleague – to be completed within the first 10 weeks of the semester.
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Spring
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- classroom observation by a senior colleague – to be completed within the first 10 weeks of the semester (these need to be provided every semester until promotion to the rank of full professor)
- Annual evaluation and conference with the chair to be completed before the end of the term (these need to be provided every spring until promotion to the rank of full professor)
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| Year 8: reappointment with tenure |
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