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Cohort 9
Monthly Training

Monthly Training Update

QC Service Corps will hold all monthly training workshops via Zoom.

Please check your Queens College student email. We will send you the link and details in advance of the upcoming session. Please note, you will need to have video and audio access in order to fully participate.

Click here for Frequently Ask Information regarding upcoming work hours and monthly training.

Monthly Training Sign Up: Sign Up Here!

Touchpoint Scheduling

QC Service Corps Interns will need to schedule one touchpoint meeting with the Campus Director, Taruna Sadhoo.

In order to schedule for a touchpoint 1:1 meeting. Please use this link and reserve a time with Taruna Sadhoo.

https://calendly.com/taruna-sadhoo/30min?month=2021-10

Learning Action Plan Guide

Learning Action Plan – Due on Symplicity DATE TBD.

The Learning Action Plan (LAP) is your individual outline for what you will learn and accomplish as you engage at your service placement site.

  • You will create this plan during your first few weeks at your placement site and submit it online in Symplicity.
  • This plan will help you think through your goals, prioritize steps, and be more deliberate about where you want to focus your learning and growth.

Developing your plan

The goals of your learning action plan can be broken into three categories:

  1. Knowledge: Information you would like gain or expand
  2. Skills: Specific skills you would like to learn or strengthen
  3. Civic engagement: Attitudes/values/actions to be explored in connection to your service placement or theme area.

If you have not started working your placement site, please contact us ASAP.

Please check slides below for information on how to submit your Learning Action Plan via Symplicity:

FWS - Managing Timesheets

How To Fill Out A Timesheet for FWS

Cohort 9 – FWS Student Timesheet Instructions

RF – Managing Timesheets

How To Fill Out A Timesheet on RF: Cohort 9 RF – Timesheet Instructions (.pptx)

How To Properly Handle Break Times & Correctly Format Your Time Sheet

PR Assist Behavior Explained

Any undivided shift over 5 hours long will trigger the sheet to instantly deduct 30 minutes from your total worked hours count. In the example below, there are 5 hrs and 15 mins (5.25 hrs) from start to finish, but the total comes out to 4 hrs and 45 mins (4.75 hrs).

Screenshot of a time sheet entry. The hours of the shift are undivided, and the shift is over 5 hours long. A 30-minute deduction has been made.

There is an exception to that rule: the deduction is not triggered if the shift is split, no matter how large or small the break or shift times are.

Screenshot of a time sheet entry. The hours of the shift are split and a deduction is not triggered.

If You Had a 1 Hour Break

Enter your before-break hours under the first IN and OUT columns, and enter your after-break hours under the second IN and OUT columns. The first OUT time should coincide with the start time of your break. The second IN time should coincide with the end time of your break. You must follow this format if you had a 1 hour break. Not adhering to this format will cause your time sheet record to be inaccurately skewed.

Do NOT do this if you had a 1-hour break. In this example, the user spent 8 hours at work with 1 hour of unpaid lunch break (worked 7 hours). The user clocked that time in PR Assist as a single continuous shift. Not only would this unintentionally trigger the system’s 30 minute deduction, it would also count 30 minutes of unpaid break as worked time. To confirm this, note that the figure under TOTAL shows 7.5 hours instead of 7 hours.

Screenshot of a time sheet entry with the incorrect entry for a 1-hour break. A user spent 8 hours at work with a one-hour break. The hours of the 8-hour shift are undivided. This triggered the systems 30-minute deduction system. The total hours are the end total at 7:30 instead of 7.

Do this if you had a 1-hour break. In this example, that same user who spent 8 hours at work with 1 hour of unpaid lunch break (worked 7 hours) clocked her hours in two separate locations. From the first IN to the first OUT, it is the before-break hours. From the second IN to the second OUT, it is the after-break hours. The time between the first OUT and the second IN is the 1-hour break. In this case, break began at 1 PM and ended at 2 PM.

Screenshot of a time sheet entry with the correct entry for a 1-hour break. A user spent 8 hours at work with a one-hour break. They clocked their hours in at two separate locations. The total hours at the end total at 7 hours.

If You Had a 30 Minute Break

There are several ways to handle shifts with 30-minute breaks.

If you had a 30-minute break, you may always split your work time into a before-break set and an after-break set, exactly as outlined in the 1-hour break example. Whether you worked a long shift (over 5 hours) or a short one (fewer than 5 hours) has absolutely no bearing on this format.

Screenshot of a time sheet entry with a 30-minute break. It is a short shift but entering your hours follow the same format as an 8-hour shift. It is divided with a 30minute break in between.

Alternatively, if you had a 30-minute break and worked over 5 hours, you may clock all your time spent at work, including break, in a single continuous shift. In this case, 30 minutes will be deducted from the total hours worked.

Screenshot of a time sheet entry with a 30-minute break in a single continuous shift.

By contrast, if you had a 30-minute break and worked fewer than 5 hours, enter your time spent at work not counting break time. In other words, if you were at work from 10 AM to 2:30 PM, working for 4 hrs and breaking for 30 mins, simply discount the break and create your time sheet as though you left at 2 PM rather than 2:30 PM. Your supervisor may not like this since it is technically inaccurate so please make sure all parties responsible for your time sheet are aware of your intentions before you proceed with this option.

Screenshot of a time sheet entry with a 30-minute break and worked fewer than 5 hours. The time is entered as time spent at work not counting break time.

If You Had No Break

If you worked for 5 hours or less with no break , simply clock your work time as one shift. There is no need to divide it. Note that this format is equivalent to the 30-minute break with fewer than 5 hrs worked. The only difference is semantics.

Screenshot of a time sheet entry with no break. The time is entered as one shift.

The most crucial detail in all examples is that the figure under TOTAL should be equivalent to the number of hours worked, not including break time.

Break Policy Prescribed By New York Labor Laws

New York labor laws grant employees a right to break under certain conditions

  • An employee who works a shift of more than six (6) hours which extends over the noonday (12:00 p.m.) meal period is entitled to at least thirty (30) minutes off within that period for the meal period
    • A noonday meal period is recognized by New York to fall between 11 o’clock in the morning and 2 o’clock in the afternoon.
  • Every person employed for a period or shift starting before eleven o’clock in the morning (11:00 a.m.) and continuing later than seven o’clock in the evening (7:00 p.m.) shall be allowed an additional meal period of at least twenty (20) minutes between five o’clock in the evening (5:00 p.m.) and seven o’clock in the evening (7:00 p.m.)
  • Every person employed for a period or shift of more than six (6) hours starting between the hours of one o’clock in the afternoon (1:00 p.m.) and six o’clock in the morning (6:00 a.m.), shall be allowed at least sixty (60) minutes for a meal period when employed in or in connection with a factory, and forty-five (45) minutes for a meal period when employed in or in connection with a mercantile or other establishment or occupation coming under the provision of this chapter, at a time midway between the beginning and end of such employment

There are exceptions to these rules

  • Shorter Meal Periods: The Department will permit a shorter meal period of not less than 30 minutes as a matter of course, without application by the employer, so long as there is no indication of hardship to employees. A meal period of not less than 20 minutes will be permitted only in special or unusual cases after investigation and issuance of a special permit
  • One Employee Shift: In some instances where only one person is on duty or is the only one in a specific occupation, it is customary for the employee to eat on the job without being relieved. The Department of Labor will accept these special situations as compliance with Section 162 where the employee voluntarily consents to the arrangements. However, an uninterrupted meal period must be afforded to every employee who requests this from an employer

Ensure that your break (or lack thereof) is compliant with at least the base guidelines outlined by the Department of Labor. The list quoted above is merely a fragment of the information available in the source article linked in this section. These lines were particularly chosen because of their relevance to the topic on break rules and time sheet management.

Microsoft Teams Tutorial

Microsoft Teams Tutorial by Muneeb Khawaja
If you have any questions, feel free to email us ServiceCorps@qc.cuny.edu