End of the Semester Checklist

If you have any ungraded Scantron sheets, scan them now. For instructions, visit the ITS Support Scantron page.

Please contact ITS at Support@qc.cuny.edu if you have any questions.

Enter grades into CUNYfirst by using the Grade Roster or an Excel spreadsheet.

Final Grade Submission Deadline is December 27, 2023.

We suggest waiting until the second week of January to do this because students may want to login to view their grades after the end of the semester.

1. On the Home Page of your course, mouse over the open padlock icon on the upper right.
   
   
2. Click on it to lock it. This will make the course unavailable to students.
   

If you don’t have a home page, click on any content area (such as Assignments or Course Information) in the course menu, rather than tools or web links.

For more detailed instructions about setting course availability, go to Make a Course Available to Students

• If you are teaching the same course in the Spring, and want to avoid uploading the same content, export a Blackboard course package then import it into a blank course shell for the next semester.
• If you want to preserve the course structure and the student performance records, make an archive copy of your fall course.
• Keep in mind that all courses will be taught in Blackboard during Winter and Spring  2024. Starting in Summer/Fall 2024, all courses will be taught in Brightspace.

Queens College will transition from the Blackboard LMS to Brightspace in 2024. The Queens College ITS team will coordinate with CETLL to provide support via workshops; training resources; virtual office hours; and individual appointments.

For more details about the transition, visit the Queens College Brightspace Transition Timeline.

Please direct questions to the Queens College Brightspace Transition Team at Brightspace@qc.cuny.edu

The Reserves and Course Content department of Rosenthal Library is now accepting requests for new materials to be hosted for the Winter/Spring 2024 semester. To ensure that new material has the best chance of being available for the first day of the semester we have the following request deadlines:

• Winter Semester: December 20, 2023
• Spring Semester: January 19, 2024

Requests received after these deadlines will be processed on a first-come, first-served basis.

Renewals and New Requests

• To renew reserves materials from a previous course, you can submit a Reserves Renewal Request.
• To request new or additional items, please submit an E-Reserves Request for each item.For the Reserves

Information and Policies for Faculty site, visit Reserves Information for Faculty.

For questions about Reserves, contact the reserve desk at: qc_reserve@qc.cuny.edu.

As the fall semester comes to a close, we would like to remind faculty and staff of the ways in which to communicate with students via email and text. Faculty and advisors may email or text students in their classes or caseload by utilizing the QC Navigate platform. Visit https://www.qc.cuny.edu/eab/eab-messaging-students/ for self-service instructions on how to message students.

For mass communication from staff members to QC students, visit https://www.qc.cuny.edu/es/ to submit a request. Emails are sent on behalf of individuals, departments, and strawman accounts to all students or specific student populations.

As the semester comes to a close, we encourage you to take some time to reflect on your teaching experiences over the last months. It may be helpful to document your thoughts and feelings before the break and then revisit your notes as you plan for the new semester.

Below are a set of guiding questions you may find useful.*

• What surprised you about your course this semester?
• What about your teaching experiences this semester brought you pride or joy? Name your greatest successes or accomplishments (any size, big or small).
• What were your biggest challenges (again, any size!) in your teaching this semester?
• What did you notice about pace and timing? Where did you or your students need more time on concepts, readings/other materials, activities and/or assignments? Where did you or your students need less time?
• What aspects of your course (e.g. topics, materials, assignments) do you intend to keep on your syllabus in the future?  Why?
• What aspects of your course (e.g. topics, materials, assignments) do you intend to change? Why?
• What helped you to keep up your energy and engagement with your courses and your students this semester? What else would have been helpful? Are there resources you need to be better supported in your role as a teacher?

If you would like to talk through any questions or other issues that your reflections raise, please contact CETLL at CTLOnline@qc.cuny.edu.

*Guiding questions adapted from materials produced by Montclair State University Office for Faculty Excellence

Additional suggestions for end-of semester reflection